When looking for a virtual data room, it is important to learn about the various pricing models. Some providers charge by the page, others offer a flat fee per month while some offer different subscription levels and overage charges. These models may vary greatly and could significantly impact the bottom line of your business. This article will examine the pricing models for virtual data rooms and provide advice on how to make a well-informed choice about which model is right for your business.
Some virtual data rooms employ the option of a per-user or by-storage space pricing model. These are the most cost effective for short projects that have the smallest amount of documents. They are not the best choice for large or complex projects that require a lot of document exchanges. In addition, such pricing models can lead to unexpected storage invoices and user overages which render them unsuitable for long-term deployment.
A yearly subscription is an alternative option. It is a great option for small and medium-sized companies that conduct frequent short-term M&A deals and need a simple tool to share files. The annual plan lets you anticipate the costs and select the most appropriate subscription plan depending on the size of your project.
It is also possible to negotiate the VDR pricing structure with an individual vendor. Some vendors offer discounts on subscriptions that are longer than three months or which are billed annually. Other vendors offer special their website discounts to non-profit organisations. Some data rooms also offer an unconditional money-back guarantee for their services. Regardless of the chosen payment method, be sure to check if the provider provides a free trial and demo versions of the software.